What compliant pharmacy billing includes
Your software should never allow silent deletion of posted invoices — corrections happen through credit notes or approved adjustments with an audit trail.
- Unique sequential invoice numbers with date and time stamps
- Product-wise tax rate (HSN/SAC or local equivalent) on each line item
- Batch number and expiry on billed medicines where required
- Customer name, address, and tax ID on B2B invoices
- Credit notes and sales returns linked to original invoices
- Exportable tax reports (e.g. GSTR-1 summary for India)
GST and multi-tax billing (India and global)
How does JedMee handle GST billing?
Set GST % per product or category. Sales invoices auto-calculate CGST/SGST or IGST based on place of supply rules you configure. GSTR-1 oriented reports aggregate outward supplies for filing prep.
Can I bill with VAT or sales tax outside India?
Yes. Tax labels and rates are configurable per product so pharmacies in the UAE, US, Canada, and other regions can issue compliant local invoices.
Data security and privacy for pharmacy records
Pharmacy systems store patient-linked sales, prescription metadata, and financial data. While JedMee is not a covered entity under US HIPAA by default, we follow security practices aligned with healthcare-adjacent SaaS: encryption, access controls, audit logs, and regular backups.
For US pharmacies handling PHI, you should execute a Business Associate Agreement (BAA) with your vendor if required — contact JedMee sales to discuss enterprise compliance needs. Indian pharmacies should align with local drug record-keeping rules and IT Act data protection expectations.
- Role-based access: cashiers cannot change master data or delete invoices
- Encrypted HTTPS for all browser sessions
- Cloud backups and 99.9% uptime target
- No selling of customer data to third parties
DEA-controlled substances and local regulations
DEA Schedule II–V tracking in the United States requires specialized workflows and often state board integration — features vary by vendor and jurisdiction. JedMee focuses on general pharmaceutical retail and wholesale billing; verify your local controlled-substance rules before go-live.
Always consult your accountant or compliance officer for tax filing and record retention periods in your state or country.
Billing workflow checklist for pharmacy owners
- Map every product to the correct tax rate before go-live
- Train staff to select batch at billing (never sell expired stock)
- Reconcile daily sales total with day book report
- Review credit customer outstanding weekly
- Export monthly tax summary before filing deadline